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AI Tools & Workflow Guide

SME

Internal AI Tools Planning

Choose a practical, affordable AI tool stack and roll it out across your team.

Who this is for: Small business owners, managers, and operations

A planning workflow for SMEs adopting AI. Map your real tasks to the right tools, pick an affordable stack, and plan a safe rollout with onboarding — without overspending or overcomplicating.

What this workflow helps with

A planning workflow for SMEs adopting AI. Map your real tasks to the right tools, pick an affordable stack, and plan a safe rollout with onboarding — without overspending or overcomplicating.

Common scenarios & use cases

This workflow covers the granular tasks people actually do:

Identify top tasks AI can help with
Map tasks to tool categories
Compare options on price and fit
Plan a phased rollout
Set usage guidelines and onboarding

Recommended AI tools

Step-by-step workflow

  1. List the top tasks you want AI to help with.
  2. Map each task to a tool category with ChatGPT.
  3. Compare options with Perplexity and pick one tool per task.
  4. Plan a phased rollout, guidelines, and onboarding in Notion.

How to use this workflow

  • Start with one or two tools before expanding.

Things to watch

  • Set clear data and privacy guidelines before rollout.

Best free option

ChatGPT free + Perplexity free covers most early needs.

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Use this workflow outside 2C Studio

Open the recommended official AI tools and complete the task directly on those platforms.

Need help setting this up for your business?

2C Studio can help you set up this workflow and the right AI tools for your team. Contact us at 2c.studio.dev@gmail.com.

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